For Parents

Health and Safety Policy


At Educare Small School we are concerned for the physical well being of our whole community. We are aware that we must take certain precautions and decisions to avoid accidents, illness and danger to our children and ourselves. We wish to encourage ways of working which create a safe and healthy environment.

Key Responsibilities:

Health and Safety Officer: Elizabeth Steinthal and all staff as deputies

First Aiders: All teachers and teaching assistants


Supervision of children:

Children are supervised at all times both inside or outside and particularly when they are using physical play apparatus.

Children are allowed to be inside at lunch time but are not allowed to enter classrooms without permission.

Children can use the toilets on their own but should inform an adult.

Children arriving before 9.00a.m.are not the responsibility of the school unless they are part of the Before School Club. Parents are made aware of this in the enrolment form.

The school accepts responsibility for children after school until 4.00pm where there are exceptional circumstances. Children who are not collected on time join the After School Club.

The school is not responsible for children's supervision once they have been collected by a parent or other adult.

Registers and admission files are kept accurately.

The security gate is always kept locked and only adults are allowed to open it to admit parents or visitors.

Any visitors who are unknown to staff are left outside the gate until their identity is verified. All visitors are required to sign in and out.

Procedure to be followed in the event of a parent failing to collect a child or a child being lost:

Children must be collected by a person who is known to the staff or who has been designated by the parent. Staff who are uncertain about the identity of a person collecting a child must ask for the child's password for collection. Children’s passwords can be found on the back of the address card in the black box on the office desk. In the event of it not being given further telephone checks or investigations are taken. Children remain on site until staff are satisfied that the child is safe.

In the event of a parent failing to collect a child, the child is kept on site until satisfactory arrangements have been made for his or her collection. Other parents cannot be allowed to take a child without the parent’s and Head Teacher’s/ Senior Teachers’ knowledge and consent.

If a child is lost the parents will be contacted immediately and the Police informed.

Procedure to be followed when children are removed from the admissions register:

When a pupil is removed from the roll, an emergency contact telephone number for either parent where the pupil normally resides, the parents’ address, and the reason for removing the child from the admissions register is passed to the local authority.

Fire and Emergency :

Fire Officer: Elizabeth Steinthal/Shannon Monks/ all staff

In the event of a fire or emergency children's safety is the main priority. Safe evacuation of the children from the building should be the first concern. This applies to all adults on site.

The following procedures are followed:

The Fire Officer or Deputies operate the fire alarm by breaking the nearest fire glass. The fire alarm is a loud continuous noise.

All activity is stopped and children move in silence to the nearest marked exit away from the fire or danger.

Children and adults walk calmly and silently along the side of the building to the wall of the car park or the opposite side of the road if the fire is in the front part of the school.

A Hall T/A checks the toilets and is the last to leave the building at the end of the line. This person should close doors on the way out.

The Fire Officer alerts Emergency Services by dialing 999. In the absence of this person a member of the teaching staff should take on the responsibility.

Fire fighting equipment should be used if there is no personal danger involved. Fire extinguishers are located beside the big doors to the playground outside the Kindergarten and by the fire doors in the Hall.

This procedure is displayed in school.

Steps taken to ensure that staff are familiar with the fire emergency plan:

Fire drills are carried out once a term.

Staff are shown where to locate fire appliances and how and when to use


The Emergency Plan is displayed beside the fire alarm.

It is illegal for any member of staff or visiting adult to smoke whilst on the school premises.

In the event of a crisis occurring the following contingency plan will be followed as appropriate.

Obtain factual information

Meet with support personnel [1 to 4 ]within hours

Establish an intervention team

Contact families

Call a staff meeting to give information

Inform pupils in small groups [5 to 7 ]same day if practicable

Debrief staff involved

Debrief pupils involved [ as soon as possible]

Identify high risk pupils and staff [next few days]

Promote discussion in classes

Identify the need for group or individual treatment after disaster

Organise treatment

Accidents and First Aid.

Treatment for minor accidents is administered in school by First Aiders.

A complete First Aid kit is kept in the tall cupboard in the utility room.

The last person to use the kit ensures that it is returned to its place and any replacement contents notified to the Head Teacher.

The First Aiders are responsible for checking the contents of the First Aid boxes regularly.

All accidents are recorded in the Accident File and reported to the parent or carer. Parents or carers are notified immediately in the case of head injuries. All adults on site are responsible for keeping records of accidents in school and reporting them to a member of the teaching staff. The Accident File is kept in the bookcase in the Reception Area.

In the case of serious accident the child is taken to hospital or an ambulance is called. The parents are informed as soon as possible.

Procedure to deal with head injuries in school.

· Parents are notified of all head injuries at the time they happen

· If the head injury is minor and does not require medical attention i.e. significant amount of cold bag treatment, or attention to open wound or child unusually upset, the child is monitored in school and any changes to their physical state during the day is communicated immediately to the parent.

· In the case of more serious head injuries the parent or emergency contact is advised at the time of the injury so that they can make a decision about the next step.

· If the parent or emergency contact is not available the school follows the procedure outlined above. An ambulance is called or the child is taken directly to A&E and the parents informed as soon as possible.


Children showing signs of sickness and fever are not accepted in school that day and cannot return to school within 24hours.

Children who become sick during school time are kept on a sick bed away from the other children and their parent informed.

Prescription medication is only administered by staff in school when they feel that the child is clinically fit enough to be in school.

Non –prescription medicines will only be administered as part of an overall care plan. Parents will be asked to administer a larger dosage before school where possible.

Homeopathic medicines will be given as long as they are correctly labeled and given to a staff member.

All medicines left in school must be correctly labeled with name, amount and time and must be entered in the Medicine File with dosages signed as correct by the parent.

Outbreaks of contagious diseases are notified to all parents by email. The SW London Health Authority is notified if there are multiple cases.

To guard against the possibility of the HIV Virus being transmitted the following procedures are observed:

· Disposable gloves are used to deal with any accident where there is danger of an interchange of body fluids.

· Any spillage or soiled clothing is bagged up immediately and surfaces disinfected.

Asthma Inhalers.

All parents are asked to fill in an asthma information sheet on enrolment if needed.

Inhalers which are needed in school are kept on top of the filing cabinet in the office or in the Kindergarten. Children may use them independently where indicated by the parent.

Inhalers are always taken to the Elm Road Recreation Ground or to Swinnerton Hall on P.E. days and on outside visits.

Food and Diet

Any serious medical reactions and conditions regarding diet are displayed in the office. This information is requested on the enrolment form and filed.

Cases of anaphylactic shock:

It is the responsibility of the parent to advise the school of any reactions their child may have previously had, and any triggers that are known.

· The parent must provide an epipen and information about triggers.

· The parent is responsible for ensuring that the epipen is in date.

· The parent must fill in a permission form which allows the school to administer the epipen and that gives information about the child’s triggers and responses.

The school is responsible in the following ways:

· Parents are asked to sign a permission form as part of the enrolment procedure.

· A First Aider is trained and all staff are shown how to react to this emergency. In the absence of the trained first aider staff who are present will administer the epipen. The trained first aider is in no way responsible for the actions of those people.

· In the case of severe allergic reaction [Anaphylaxis] an ambulance is called and parents advised immediately.

· Parents are informed immediately if there are any concerns about children’s reactions.

· Other parents are asked not to send trigger foods like nuts as part of lunches or snacks. If children have foods containing nuts they have to eat them eat separately from the other children.

Staff sickness and medication:

· Staff who become sick during school time are allowed to go home.

· Staff needing to take medication must do this in the staff facilities and medication must be kept away from children’s areas.

· The school has a No Smoking Policy both inside and outside the building for all adults.

· Recreational drugs and alcohol are not permitted in school and any adult under the influence of them will be asked to leave the premises.


Violence to staff:

The school does not tolerate any kind of verbal or physical violence. Parents or visitors with complaints are directed to the Head Teacher/Senior Teachers. The school includes a copy of the Complaints policy in the enrolment pack and on the Parents’ notice board

Health and safety of new or expectant mothers:

· New and pregnant mothers are allowed time for doctor and hospital appointments.

· Workload is adjusted according to their ability to cope.

· Expectant mothers are informed of any infectious disease in the school and appropriate steps taken to exclude them from risk if necessary.


Safety and Security of the Premises.

The fire alarm is serviced bi-annually and fire appliances annually. Fire glasses are checked regularly in rotation. Fire exits are kept clear at all times.

Any faults or defects are reported to the Head Teacher/Senior Teachers immediately.

Staff are responsible for switching off the appliances in the area they work in.

Hazardous substances such as cleaning materials are kept in a child locked cupboard beside the sink in the toilet area. The magnetic opener is kept in the top of the tall cupboard behind the door to the children’s toilets.

The last person to leave the school follows this Check List established for safe locking up.

1. Check all lights are off in toilet and classroom areas.

2. Check Fire Door in Kindergarten is properly closed.

3. Turn off computers and switches in the Reception Area.

4. Lock large Kindergarten doors, doors between Library and Reception, Hall doors and Stock Cupboard.

5. Set alarm, lock Reception doors.

6. Check playhouse is padlocked.

7. Put padlock on side gate.

Safety of Gas and Electricity Services:

The gas boiler is serviced annually.

The electricity system is checked every 5 years.

PAT testing is carried out annually.

It is the responsibility of all staff to familiarise themselves with this policy and to follow the measures within it. All members of staff and volunteers are given a copy of this policy when they join the school.


A risk assessment and review of procedures for each area of the school is carried out annually. Risks are evaluated and appropriate action taken.

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